About the Foundation for Public Code

When sick

This guide

Contents

  1. Can you go to work
  2. Call in sick
  3. Returning to work
  4. Sick leave management
    1. Short-term sick leave management
    2. Long-term sick leave management
    3. Reintegration management
    4. UWV (Uitvoeringsinstituut Werknemersverzekeringen)

If you are feeling sick you might not be able to perform your work, or even worse jeopardise the stability of the organization. When sick you might make important mistakes or you can be contagious and cause more staff absence. Foundation for Public Code staff are always paid while sick.

Can you go to work

If you feel sick then do not go to the office.

If you feel well enough to work, but there is a chance others might get sick from contact with you, work from home.

If for any reason you do not feel that you can perform your work at your usual abilities, it is important you recognise this and find work that is safe for you to do. You can discuss this with your manager.

Call in sick

On the first day of sickness you need to let us know you are sick before 9am. You can do so by mailing hr@publiccode.net. This is also true on a day you were planning to work from home or on a day you have booked as vacation.

The chief executive (or your manager) will inform your colleagues so that they can plan accordingly.

Returning to work

Let hr@publiccode.net know when you resume your regular work.

Please do this the afternoon before you plan to come back to work. Or when you are well again, even if the next day is not a work day for you.

You can always check in again the next day if you were too optimistic (and need to stay home a bit longer).

Alternatively, email the morning (when you resume work), at the latest.

This is important as the chief executive needs to end the notification of your sickness in the HR portal. This enables us to know you are back in and avoids action by the arbo-dienst.

Sick leave management

Short-term sick leave management

The chief executive immediately reports the sick leave in the portal of our absenteeism insurance. As soon as the employee is better it needs to be reported in the same portal. This can also be done retroactively if the chief executive is not present on the day the employee goes back to work.

Long-term sick leave management

The Foundation for Public Code will always work in accordance with the law (Wet Verbetering Poortwachter). Below is a non-authoritative and supporting summary in English.

Foundation for Public Code staff are always paid while sick (100% the first year of sickness and 70% the second year).

When an employee is sick for a longer time an ARBO (company) doctor will be involved. Our ARBO service is RegioPoortwachters.

A case manager from RegioPoortwachters will reach out to inquire about the sick employee approximately 10 days after the initial sickness report in the insurance portal. The ARBO service portal is integrated with our insurance portal.

The ARBO service will plan a meeting between the employee and an ARBO doctor to assess the employee’s situation. Based on the assessment, the employee will start reintegration when their situation allows. The ARBO service will draft a reintegration plan (plan van aanpak) for the employee. This plan should include the procedures all involved parties must follow. The chief executive must approve the plan.

Reintegration management

The ARBO service case manager is the main contact person between the sick employee and the chief executive, and will send updates regularly. It’s important to track the percentage of sickness vs reintegration hours in the insurance portal. For example, if an employee is working 20%, this means they are sick for 80%. This needs to be kept up-to-date as the insurance payout is based on the percentage of sickness.

Approximately 1.5 months after the initial sickness report, the insurance company will request the sick employee’s payslips to prepare for the insurance payout. The director will receive an email about this. Payslips are available to admins in Tentoo.

UWV (Uitvoeringsinstituut Werknemersverzekeringen)

If the employee has been sick for more than three quarters of a year, it must be reported to the UWV. The 42nd week report must be submitted no later than the first working day after the 42nd week of illness.

If the employee has not completed reintegration after a year, a one year evaluation must take place. During this evaluation the director and the employee discuss whether the integration approach has been successful, and a report is prepared. The ARBO case manager will be available for guidance and instructions.